Experience and Expertise:
Business Administration and Accounting
Full-Charge Bookkeeper:
Education:
BBA. Accounting, Eastern Kentucky University 1993
Job Description:
The duties of this position are to assist the President and
Office Manager in varied duties such as: processing Accounts Payable by data
entry and paying bills as needed; General Ledger entries for the Lexington
and W.Virginia office;
reconciling and monitoring the company's three checking accounts; make bank and
Federal withholding deposits; monthly and quarterly Payroll tax reports and payments,
making job cost entries, monitoring the petty cash box, distributing Per Diem
cash as need and collecting the return paper work. Making sure the paperwork
is complete on all new
employees, collect and total time sheets for payroll; billing for Accounts Receivable
on several big accounts and as reports go out, posting Accounts Receivable
invoices and
posting payments, making deposits and entering them into Mas 90, filing, send
and receive mail, fax, and other correspondence; monitor and order office supplies,
run errands, make
copies, filing, and other duties as assigned.
Task List:
Accounts Payable:
Pull up reoccurring entries each month
Run monthly reports
Close out each month
Enter invoices (checking job numbers)
Monitoring A/P and paying bills as needed.
Payroll:
Collecting timesheets and checking
Enter timesheets on spreadsheet
Making Federal payroll deposits
Enter timesheets in Job Cost
Responsible for cafeteria plan checks and employee savings deposits
GL:
Pull up reoccurring entries each month
Enter amortizations each month
Enter 941 and other tax deposits made
Check GL each month with Bank statements and for balances
Enter Petty Cash (Lex & WV)
Accounts Receivable:
Twice a month bill Argosy
Once a month bill: Statewide, Russ Stafford, and TVA
Enter to Mas 90 as payments come in
Type up invoices as reports go out
Bank Statements:
Reconcile three checking accounts
Payroll Taxes:
Fill out monthly and quarterly tax reports
Make payments on tax reports as needed
Per Diem:
Check each week for amount of Per Diem needed
Write check and go to bank
Fill out all paperwork necessary
Distribute Per Diem
Check paperwork as it comes back to file
Enter to job cost at end of month
401K and Cafeteria Plan:
After payroll figure 401K deposit
Fill out proper forms and send check
Monitor daycare deductions and reimbursements
Monitor Barrington Group for cafeteria plan by sending out enrollment forms and end of
year forms
Collect receipts at the end of the year on daycare deductions
Fill out spreadsheets on 401k for plan operator
Company Autos:
Keep auto files up to date
Make payments on new tags for each year
Petty Cash:
Reconcile petty cash each month
Keep receipts for transactions
Make change when necessary
General Duties:
Phones:
Answer phones, transferring to voice mail or taking
messages
Monitor voice mail and long distance services
Mail:
Distribute and open incoming mail
Monitor postage machine and pre paid postage
Send out letters and reports
Oversee next day packages to go out
Office supplies:
Monitor and order office supplies
Monitor and order copy paper and supplies for copy machines
Supplies:
Monitor and order supplies for cleaning crew
Over see bottled water and coffee service for office
Fax Machine:
Monitor faxes, making copies as they arrive
Monitor paper in machine
Filing:
Collecting receipts and expense reports on jobs as they are
completed
Making a job jacket if needed, then filing as job is completed, adding correspondence to
the file as needed
Errands:
Banking at Republic Bank and for employees on payroll day
Post office errands for reports or letters that need to be mailed
Delivery of proposals and reports
Picking up office supplies as needed
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